THE SOURCE

Student Organizations Newsletter

Welcome to the October 2026 Edition of The Source

A chill has begun to creep into the morning air, we can find pumpkin and apple flavors at all our campus coffee shops, and Homecoming is just around the corner. It must be October!

The past month has been filled with welcome (back) events, a chance to recruit new members, and lots of training. This upcoming month will bring with it Fall Break, midterms, and compliance checks. In this edition of The Source, we will try to answer many of your questions. If after reading this you are left with any questions, make sure to check out the resources we have listed at the bottom for answers.

IMPORTANT DATES AND DEADLINES

Don't Miss Out -- Register for Homecoming!

Have you registered for Emory Homecoming Week, October 16–25? This year’s theme is **Ready, Set, Swoop**, so get ready for a week filled with exciting events, friendly competition, music, food, and Emory spirit! Here’s what students can look forward to:

Friday, October 16: Homecoming Student Concert
Monday, October 19: Monopoly Market
Tuesday, October 20: Swoop Player One
Wednesday, October 21: Wheel of Swoop, also known as HocoFest Thursday, October 22: Swoop’s Cup, Emory’s version of field day

The week’s ultimate highlight is the **Food and Music Festival on Saturday, October 24**. Enjoy free food, Emory swag, exciting games, giveaways, activities, and live performances from Neon Trees. Arrive early to grab complimentary food and exclusive Homecoming swag before supplies run out! **Register today at this link to secure your spot and experience an unforgettable Homecoming Week.**

Please note that the weekday events listed above are exclusively for Emory students. Additional members of the Emory community are welcome to join select festivities later in the week.

Compliance Processes

It's compliance check season! The CSLE Professional Staff have begun checking all RSOs for their requirements to be in compliance for the 2026-2027 Academic Year. To be in compliance an RSO must:

Have an active President, Treasurer, Risk Manager, & Full-Time Faculty/Staff Advisor
Have an updated constitution containing a process to remove officers/members, the verbatim University Non-Discrimination Policy, & the verbatim University Anti-Hazing Policy
Have Advisor Approval for their Re-Registration
Have all required officers (President, Treasurer, & Risk Manager) complete all required training of their positions.

To better be able to check for these things, the CSLE has locked the Re-Registration Process and the RSO Officer Training Course until October 26th. Groups who did not have all required items of registration (the first three bullets listed above) have been temporarily frozen, as they are currently out of compliance. The Compliance Checks Timeline is:

October 5th: All Re-Registrations & RSO Canvas Requirements are locked to edits
October 6th - 26th: CSLE Professional Staff will be reviewing organization's compliance statuses. We will not be reveiwing any new submissions or edits at this time.
October 26th: Re-Registration Process & Canvas Course Re-Opens.
October 26th - October 30th: RSOs will receive compliance notifications. These notifications will include their current compliance status and any actions that need to be taken.
October 26th - November 15th: CSLE Professional Staff will host office hours to assist with compliance tasks.
November 15th: All Compliance Tasks are Due.
November 15th - November 22nd: Final Compliance Reviews. Organizations who are not in compliance at this time will be frozen for the academic year.

If your organization is Frozen (temporarily or for the academic year), you cannot act as an RSO on campus, which means your organization cannot reserve spaces, access funds, or host events. Groups that are frozen for the academic year will have a chance to re-register to become active again in the Spring semester for the 2027-2028 academic year. We will be working with organizations to help come into compliance but it is the responsibility of the members and officers of an RSO to complete all compliance tasks.

RESOURCES AND TRAINING

Center for Student Leadership & Engagement
Student Involvement Support Team

Deb Ekeke
Associate Director
Student Involvement & Leadership

Kayla Best
Assistant Director
Leadership Education & Programming

Peyton Capehart
Assistant Director
Student Involvement & Organizational Development

Alex Miller-Knaack
Associate Director
Governance, Compliance, & Organizational Standards

We are excited to introduce our fully-staffed Student Organization Support Team! Deb, Alex, Kayla, & Peyton are excited to continue to support student organizations, individual students, and student governance.

SGS Updates & Information
Center Card
DEADLINE EXTENDED: all Center Cards must be picked up by October 15, 2026.

The Center Card is the replacement for all P-Card and reimbursement purchases for all student groups. Effective October 16, 2026, reimbursements and P-Card purchasing will no longer be permitted. Please ensure your organization has the appropriate Center Card in place before the deadline.
IMPORTANT: If you have not yet received the appropriate User Agreement through DocuSign, please submit the "Center Card Requests - All" form to request either:

An Allocated Center Card, or
A Self-Generated Center Card

Center Card Reminder: Submit Expenses Within 2 Days
Please note that Center Cards are actively monitored, and cards may be frozen when required expense documentation is not submitted within the required timeframe. A frozen card cannot be used for any purchases and will directly impact your organization's ability to carry out upcoming events. Additionally, if a card is locked, organizations are not permitted to use alternative purchasing methods, including reimbursements, payment requests, journals, or other funding mechanisms. As a result, critical event expenses may be delayed, causing programs to be postponed, scaled back, or even canceled. Timely expense submission is essential to keeping your card active and ensuring your organization can continue programming without interruption.
To avoid disruptions, submit your expenses promptly (within 2 days) after each purchase and ensure all itemized receipts and required documentation are uploaded. Staying current with expense submissions helps keep your card active and your organization's programming on track.
Accounting Book Updates
The Accounting Book feature is not currently updated. We are actively working on this enhancement and will send out a notification as soon as the updated feature is ready.

Treasurer Training Requirement
If you have already completed the in-person Treasurer Training or attended one of the virtual make-up sessions, the following information does not apply to you.
A replacement for the Live Component of Treasurer Training has been added as an additional module within the Canvas RSO Training. To satisfy this requirement, you must:

Review the new training module in Canvas.
Complete the associated quiz.
Earn a score of 80% or higher on the quiz to receive credit.

Please complete these requirements as soon as possible to remain in compliance.

If you have any questions, please reach out for assistance.
Phone: 404-727-3860
Email: sgs@emory.edu
Location: ESC, N309

FY26 by the Numbers: Thank You for a Successful Year!
Thank you for remaining diligent and staying on top of your organization's expenses throughout the past year. Your partnership and commitment to following financial processes helped make FY26 a tremendous success.
One of our biggest accomplishments was the successful launch of the Center Card Pilot Program. With the pilot now complete, we have already begun issuing Center Cards to all student organizations, continuing our efforts to simplify purchasing and reduce reliance on reimbursements.
FY26 Highlights:

$322,000+ processed through Center Cards across 2,000+ transactions
$393,000+ purchased through our office P-Cards across 1,121 transactions
2,031 reimbursement forms received and processed
538 payment requests received and processed
346 exception forms received and processed
808 funding transfer forms received and processed
1,920+ walk-in visits assisted, with a peak of 45 walk-ins in a single day
1125 appointments hosted

*Values represent activity and transaction data from September 2025 through May 2026.

These numbers reflect not only the scale of services provided by our office, but also the dedication of student leaders and advisors who work hard to ensure their organizations operate responsibly and successfully.
As a small office, we are grateful for your patience, understanding, and collaboration. We remain committed to supporting our Registered Student Organizations and providing the best service possible. Thank you for helping make FY26 such a remarkable year, and we look forward to continuing our work with you in the year ahead.

Resource Highlight of the Month

The Student Involvement Ambassadors are here to help with all of your involvement questions or concerns! You can come by the office for a walk-in appointment or use this link to set an appointment with our SIAs. They are also monitoring the Student Organization Support email (studentorgs@emory.edu) and can assist with any emails that come through there.

REMINDERS

Some common deadlines that will be helpful to you all!

All Events (minus GBMs & Executive Board Meetings) must be submitted on the Hub at least 14 days before the event.

All Contracts must be submitted on the Hub at least 30 days before the execution of the contract.

If either of these things are not submitted by these deadlines, they will be automatically rejected by our team. Thank you for your cooperation with our policies!

Welcome to the team, Noah!

Noah Sheridan
Assistant Director
Student Engagement Programs

The CSLE Team is excited to welcome Noah Sheridan to our team! Noah will be supporting Student Engagement Programs, including Dooley After Dark, and helping with Event Consultations. Be sure to come by the office and welcome Noah!

Upcoming Events

Sunday, October 11
Start	End	Event	Location
8:30am	2:30pm	Atlanta Pride Parade	Private Location (sign in to display)
Wednesday, October 21
6:00pm	9:30pm	Emory Hocofest	Private Location (sign in to display)
Saturday, October 24
11:30am	4:00pm	Emory Homecoming Food and Music Festival	Private Location (sign in to display)

Our team is always happy to answer questions and assist students. To help us do this most efficiently, please make sure that you start by either emailing studentorgs@emory.edu or checking in with our Student Staff at the front door of our office. This allows us to make sure we are assisting people in the order in which they came in or reached out and our student staff can answer many questions. If they are unable to answer, they can point you in the direction of the best Professional Staff to help!